Primary Purpose:

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to perform basic math

Ability to read, speak and understand English

Excellent organizational skills

Effective communication and interpersonal skills

Experience:

Preferred 2 years of clerical experience

Major Responsibilities and Duties:

HR Support

1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable including receiving and routing of changes (e.g., name, address changes).
3. Process new hire paperwork including criminal history information, references, and other application materials.
4. Prepare correspondence, forms, manuals, schedules, and reports for the director of human resources and other department staff members.
5. Prepare recruitment and new-hire packets.
6. Compile, maintain, and file all reports, records, and other documents as required including preparing various federal, state, and local reports.
7. Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records.
8. Coordinate annual benefits enrollment and all changes.
9. Maintain compliance in all HR duties including certification of all professional staff.
10. Respond to requests for verification of employment.
11. Maintain the district HR webpage
12. Assist the HR Director in the annual review of the employee handbook as directed.
13. Coordinate with Payroll Specialist to ensure accuracy in employee data
14. Monitor and prepare employee time records, including leave requests and reports.

File Management

15. Prepare and maintain employee service records.
16. Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate imaging of inactive HR records.
    

Other

17. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
18. Greet visitors and assist employees and applicants to complete applications and required paperwork.
19. Maintain a schedule of appointments and assist with scheduling interviews and meetings.
20. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
21. Attend professional organization conferences as available.
22. Maintain confidentiality.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress